Day 32: Everything is Obsolete

In cataloguing, we use a set of rules called the AACR2 (Anglo-American Cataloguing Rules, 2nd Update [with 2005 revisions]) to create and structure all our data in a standardized way so it makes sense, is consistent and is therefore easier to use.

However, these rules are largely a throwback to cataloguing for card catalogues, old technology with distinct limitations; space and size being the most obvious ones. So there are a lot of rules that we use that don't make much sense when you're cataloguing on a computer. For instance, if a book has more than three authors, you only list the first one. Even though, since we're using computers now, we could list every author a work has, even if it had 100 of them. Evidently, these rules could use some updating, and that's where the RDA (Resource Description and Access) comes in. A new set of rules for a new age, or some such business. Basically, the 130$ I just spent on the AACR2 will be going by the wayside in 2013 when the RDA comes into force. I'm not bitter, honest I'm not!

 Anyways, to the lesson! With such a major overhaul on the horizon, and one that we aren't really learning specifically right now, there are a lot of things I don't know about it. But I learned one thing today that I found particularly interesting.

Lesson 32: With the restructuring of cataloguing rules, works will have their own authority records.

We currently have authority records for people, so that if they use different names, or people spell their names wrong, it still directs to the one official, approved (authority) record for that individual. Doing that for works as well will allow us to find all the editions, translations, adaptations, etc. of one work in the same place. For instance, whereas now you'd have separate, and likely unconnected, entries for The Two Towers as a book by J.R.R.Tolkien and The Two Towers the film by Peter Jackson, despite the fact that they are the same narrative entity, with these new rules, you'd have a record for "The Two Towers" and it would link you to the book, the movie, the 50th anniversary edition, the french translation... everything! We'll see how it works out, but for now, I think that's pretty cool.

A good example of this concept in action is if you look at goodreads. There are flaws in the execution, which goodreads librarians like myself work to tidy up, but in general, all the editions of each work are combined into one listing. Which is particularly handy for the way you're meant to use goodreads, because it seems silly to say that I've read "Harry Potter and the Philosopher's Stone" and have it suggest that since I liked that, maybe I'd like to read "Harry Potter and the Sorcerer's Stone". Instead, the system knows that those are really just different sides of the same coin.

Though I'd like to know how they're dealing with boxed sets...

Bonus unnumbered lesson: What my program feels is a full course load (4 courses, or 12 credits, a semester), is only considered 80% of a full course load by OSAP. It doesn't really affect or ruin anything, it's just an oddity.

Day 9: On OSAP and provincial weirdness

Today was remarkable in that it was just so inexplicable.

I started out by going to work, doing pick-ups, sorting, loans desk... the usual, punctuated by looking up photos of the aftermath of yesterday's McTavish Reservoir overflow. But then, at the end of work, I had to rush to the bus station to take an impromptu, emergency trip to Ottawa. Why?, you may ask. That is the topic of today's lessons!

As a University student, I have never been eligible for OSAP (the Ontario Student Assistance Program), for various wild, wacky and highly bureaucratic reasons. However, now that I'm not even attending school in Ontario, I am eligible just by virtue of the fact I've been out of high school for just over four years. Which brings us to our first lesson.

Lesson 10) Check your student aid eligibility yearly. You never know when something that didn't seem terribly relevant to you will all of a sudden be the biggest deal to those providing possible aid.

As I have never been eligible, but tried to apply once upon a time, I had an account with OSAP but didn't have any of the details to access it. I know now that because I'd never successfully submitted an application, they didn't even have a name associated with my account. Regardless, they wanted me to go into a financial aid office in person to gain access to my account. But as a cross-provincial student (ie/ an Ontario resident living and going to school in Quebec), this is where our next lesson comes from.

Lesson 11) Provincial student aid organizations are really bad at sharing. If you go to an out-of-province school, anything you do through your own school's financial office will take infinitely longer to process. Getting your account number and password, for instance, is instantaneous at an in-province institution even if it's one you do not and have never attended (such as, in my case, the University of Ottawa) but if done through your own, out-of-province institution would take up to 6 weeks to process. All because you're working across provincial borders. Therefore... Bonus lesson: Deal with all provincial student aid questions while you're home, even if the closest University is one you have never had any interaction with.

Ya..... today really was a three lesson day. And I didn't even have class!